An applicant requesting the use of school facilities agrees to comply with the following rules and the District policy concerning conduct on school property if granted permission to use the requested school facilities.

● All community group activities, including preparations, must be conducted in such a manner that students can continue their educational programs without undue interruption.

● An employee of the District must be on duty whenever a school building is used by an organization or group unless prior approval for other arrangements has been granted.

● The applicant is held responsible for the preservation of order. All children attending or participating in the event or activity must be supervised by responsible adults.

● No alcoholic liquors or beverages shall be brought to or consumed in the buildings or on the grounds.

● Tobacco and smoking is prohibited on school property.

● Putting up decorations or scenery or moving pianos or other major furniture is not allowed without prior permission.

● Nothing shall be sold, given, exhibited, or displayed for sale without prior permission from the school. Any sales are prohibited unless the proceeds will be used for charitable or nonprofit educational purposes.

● Unless waived by the District when use is in conjunction with a District activity, groups must provide the District with documentary evidence of liability insurance of at least one million dollars ($1,000,000). Each group will be responsible for the repair or replacement of damaged equipment, furniture, or facility.

● The School District and its employees, including the Governing Board, District Administrator or Chief Administrative Officer, are immune from civil liability with respect to all decisions made and actions taken to allow the lease or use of school property, unless the School District or its employees are guilty of gross negligence or intentional misconduct. This does not limit any other immunity provisions that are prescribed by law.

● The District reserves the right to require, if it should deem it necessary, a cash bond of five hundred dollars ($500), or more to cover any damages that might be done to any equipment, furniture, or facility.

● All wages earned by District employees on duty for approved facilities use shall be paid by the District. No District employees shall be paid directly by any group using the facilities.

● The availability of cafeteria kitchens and other special subject or usage areas may be restricted to specific times or activities. Special fees may be charged for the use of those facilities.

● When more than one (1) applicant requests the use of a facility for the same time, the applicant filing first shall be given first consideration. If a school program or calendar changes, the school program shall take priority, even if the activity has been scheduled. Every effort will be made to reschedule the activity as conveniently as possible when such cancellation has occurred.

● The issuance of keys to facilities is to be discouraged. However, if no alternative is suitable, it shall be the District Administrator's responsibility to issue and retrieve facility keys according to the District key-control procedures.

● Permission shall be denied for activities that would exceed the capacity of the facility or be in violation of fire or safety regulations. It shall be the responsibility of the applicant to make appropriate members familiar with the use of fire and other safety devices and procedures.

● Confirm knowledge of and commitment to comply with the requirements and restrictions for use of facilities for athletic activities as set out in Board Policy JJIB.

● Comply with all applicable requirements of The Arizona Medical Marijuana Act.

● All activities must be conducted within the laws, rules and regulations of the State of Arizona and applicable municipal subdivisions.

● Requests for future use may be denied to an organization that fails to comply with established rules.